Facebook Administrative Assistant in Paris, France
Facebook's mission is to give people the power to build community and bring the world closer together. Through our family of apps and services, we're building a different kind of company that connects billions of people around the world, gives them ways to share what matters most to them, and helps bring people closer together. Whether we're creating new products or helping a small business expand its reach, people at Facebook are builders at heart. Our global teams are constantly iterating, solving problems, and working together to empower people around the world to build community and connect in meaningful ways. Together, we can help people build stronger communities — we're just getting started.
Facebook is seeking an experienced Administrative Assistant to support two Directors based in Paris: the Group Director and Director of Creative Shop, Southern Europe. We're looking for this person to be a key member of our team, and should be a smart, efficient self-starter with an ability to operate effectively in a fast paced, ever changing international environment. The ideal candidate will have experience working within an international company, supporting C-Level management. This is a full time position based in Paris.
Diary management: Extensive diary management, including organizing internal and external meetings across multiple time zones & locations
Project management: can manage projects from beginning to end, including but not limited to industry events, internal team off-sites
Coordinating complex itineraries and travel
Drafting and formatting responses to memos, letters and documents
Liaison with the internal Creative Shop team over deadlines and projects
Financial administration, e.g. processing POs & invoices
Ensure email lists, org charts and other administrative systems are maintained and current
Coordinate and prepare various press and speaking engagements
Plan and execute communications with external clients, internal teams, and cross-functional partners.
5+ years' experience supporting C level or VP at a global organization. Media, Creative, Consultancy background optimal
Fluent English and French essential
Excellent written and oral communication skills
Word processing skills and knowledge of software packages, are essential
Previous experience working with presentation decks - Keynote and PowerPoint
Extremely high attention to detail and accuracy with a proven ability to work in an extremely fast paced environment
Ability to make decisions quickly and sort through complex, competing priorities
Ability to keep calm in face of fast change or high demands
Proven ability to compile clear and concise briefing materials
Experience interacting with senior level executives and all levels of the organization
An understanding of confidentiality issues and the use of discretion is essential
Passionate about Facebook
BA or BS degree or equivalent highly regarded
Some travel may be required.