Facebook Purchasing Coordinator, EMEA in London, United Kingdom

Intro:

Facebook's mission is to give people the power to build community and bring the world closer together. Through our family of apps and services, we're building a different kind of company that connects billions of people around the world, gives them ways to share what matters most to them, and helps bring people closer together. Whether we're creating new products or helping a small business expand its reach, people at Facebook are builders at heart. Our global teams are constantly iterating, solving problems, and working together to empower people around the world to build community and connect in meaningful ways. Together, we can help people build stronger communities - we're just getting started.

Summary:

Facebook is seeking a Purchasing Coordinator for our Communications and Public Policy team. This role is responsible for executing all purchasing requests for the team in Buy@ our in-house Purchasing tool, including monitoring the end-to-end Source to Pay process. We are looking for someone with a keen eye for details and a track record of managing large amounts of information. This is a full-time position based in London (open to other European locations)

Required Skills:

  1. Provide procurement support to both Communications and Public Policy team in Europe, The Middle East, and Africa

  2. Create purchase requisitions and purchase orders in Buy@ our in-house Purchasing tool

  3. Manage onboarding of new suppliers/vendors and create SOW and sponsorship agreements where required

  4. Vendor query management - main POC for vendors and liaising with P2P team for invoice/payments issues

  5. Stakeholder management - main POC and escalation point for EMEA queries with MPK internal teams

  6. Train new team members on procurement process

  7. Ensure compliance with purchasing and finance best practices

  8. Work with managers to ensure completion of Statement of Work documents where required

  9. Partner with Accounts Payable to resolve defective invoices

  10. Partnering with Finance on their projected spends, ensuring accuracy in monthly accruals and budget reallocations on a quarterly basis

  11. Identifying and creating new processes in partnership with the Global Operations Lead for efficiency

  12. Miscellaneous administrative support, customised reporting, ad hoc projects, expense reports

Minimum Qualifications:

  1. Experience of purchasing or database management

  2. Advanced Excel user, Outlook, Oracle

  3. The ability to speak multiple languages is strongly preferred.

  4. Ideal candidate will have excellent written and verbal communication skills and the ability to work and communicate effectively and succinctly with people at all levels

  5. Project management experience- especially handling a large volume of projects in various states of completion

  6. Familiarity with handling projects impacted by international tax law including Value Added Tax (VAT) and Goods and Services Tax (GST)

  7. Must have a high level of professionalism and integrity with the ability to work with confidential information


  8. Highly motivated team player that can work well under pressure

  9. Ability to thrive in a fast‐paced environment with minimal supervision

  10. Experience working cross-functionally and consulting with internal business clients

  11. Experience driving change and improving end-to-end processes

Industry: Internet