Wildlife Database Coordinator

Employment Type

: Full-Time


: Miscellaneous

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Please remember to attach the cover letter and answer to the supplemental question listed in this announcement. Applications missing the requested documents will be considered incomplete and may not progress further in the process. Documents not requested will not be considered in the recruitment process. This position closes at 11:59 PM Mountain Time on July 13, 2020. You must apply through the State of Montana Career site.

Supplemental Questions

The information you provide on this application supplement will be used by the selection committee in combination with your education and experience to determine which applicants will move forward in the selection process. Your responses will be viewed apart from your application materials; therefore, it is important to be specific in regards to names of employers, dates, job duties, etc. if requested. It is important that your answers are concise, thorough and relevant. The committee cannot make assumptions based solely on your other application materials when reviewing this supplement.

  • Please describe your experience with different databases and computer programs, including data entry, quality control, data queries, and generating summary reports from those databases.
  • Special Information:

     Identity of applicants who become finalists may be released to the public if the Department deems it necessary. Employees who exceed 1,040 hours in a calendar year are also provided health, dental and life insurance. Other benefits include retirement, paid vacation, sick and holidays. This position may be covered by a VEBA (Voluntary Employee Beneficiary Association).

    A successful applicant will be subject to a background investigation.

    Minorities are under-represented in this job category and are encouraged to apply.

    Job Specific Information :

     This position is based in Helena at the FWP Headquarters. Alternate work locations may be considered on a trial basis after completion of the 1-year probationary period. Works with all Wildlife Division staff and several programs.

     Typical 40 hour work week between 8 am and 5 pm. Will be expected to work 1-2 hours on alternating weekends and holidays maintaining the mandatory harvest reporting database, updating the harvest status phone line and website, and initiating season closures.

     Must become knowledgeable and effectively communicate with the public and staff about hunting regulations and various wildlife programs.

     This position maintains numerous databases and provides data management support to all Bureaus in the Wildlife Division, including Administration, Management, Habitat, Nongame, Research, Access, and operations, so the incumbent in this position must be organized and versatile. The information contained in these databases is under constant scrutiny, so accuracy and efficiency is paramount.

    Job Duties

    Oversees, maintains, keeps current, and generates reports from several Wildlife Division databases. Assists in the development and maintenance of complex informational, statistical, and permit databases. Works with Application Development and regional staff to report, provide technical assistance, and determine priority of enhancements or bugs. Periodically review and communicate standard operating procedures and provide training to staff on use of various databases to ensure data is efficiently and accurately entered. Performs data queries, summarizes data for annual reports, and performs quality assurance reviews of data to ensure accuracy. This position also performs other tasks as necessary in order to provide administrative support and assistance benefiting the public and the Division including answering public inquiries through phone and email communications.



    KNOWLEDGE : The person in this position must have extensive computer skills including expert knowledge of software including Word, Excel, PowerPoint, Adobe Acrobat, Outlook, and networking software. Experience with GIS databases is desirable. The position must be knowledgeable of administrative and management principles; have experience with office practices and procedures; be able to organize and prioritize workload; readily accept direction and supervision; and learn new procedures.

    SKILLS: This position must be able to communicate effectively and professionally to provide customer service and be able to establish and maintain effective working relationships with department personnel and the public. The position must be capable of accepting and working under general supervision and make efficient use of work time with an ability to re-focus on the tasks at hand and meet deadline requirements while coping with frequent interruptions.

    ABILITIES: This position must be able to work in Excel, Word, Access, and Adobe Acrobat with the ability to learn In Design and other computer programs as necessary. Additionally, must be able to understand and manipulate a variety of databases.
    The position must be able to interpret state and department laws, regulations, rules, and policies with regard to wildlife management and effectively communicate this information to the public in a courteous and professional manner.

    Minimum Qualifications (Education and Experience)

    The knowledge, skills, and abilities of this position are normally attained through combination of education and experience equivalent to 2-year job-related college or vocational training and at least 1 year of job-related work experience. Other combinations of education and experience will be considered on a case-by-case basis.

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