Facebook Administrative Assistant, Finance in Dublin, Ireland
Facebook's mission is to give people the power to build community and bring the world closer together. Through our family of apps and services, we're building a different kind of company that connects billions of people around the world, gives them ways to share what matters most to them, and helps bring people closer together. Whether we're creating new products or helping a small business expand its reach, people at Facebook are builders at heart. Our global teams are constantly iterating, solving problems, and working together to empower people around the world to build community and connect in meaningful ways. Together, we can help people build stronger communities - we're just getting started.
Facebook is seeking an experienced Administrative Assistant to support the Facebook Finance leadership team in Facebook Ireland Limited. The ideal candidate will have exceptional communication skills and will have the ability to partner closely with finance and other cross functional teams. This person should be process focused, highly organised, energetic, detail-oriented, a problem-solver and exhibit sound judgment. This position is full-time and located in our international headquarters in Dublin, Ireland.
Provide day-to-day support to team members including: complex and dynamic calendar management for internal and external meetings, managing international travel arrangements, and timely completion of expense reports
Support the company directors in their roles as finance directors, work with legal & other teams to co-ordinate paperwork associated with contract & financial statements signing
Manage team meeting schedules, structure, agenda, minutes and follow-up
Project manage all logistics for team off-sites
Assist in the preparation of presentations and all hands meetings
Build cross-functional relationships with key partners in other departments
Assist in the preparation of correspondence, briefs, presentations, and packets for internal and external meetings
Organize space planning and large offsite events.
4+ years of experience providing administrative support to 1 or more executives
Experience in calendar management
Must be a detailed orientated individual
Ability to think, plan and execute quickly and resourcefully, both autonomously and as part of a broader team and thrive in a fast-paced atmosphere
Experience using Microsoft Office Suite, strong PowerPoint and Excel skills a must
Exceptional communication skills
Ability to operate with a high level of confidentiality
Comfortable with giving and receiving feedback
Strong team player and relationship builder with peers
Passionate about Facebook.