Facebook Administrative Assistant, Community Operations in Dublin, Ireland

Intro:

Facebook's mission is to give people the power to build community and bring the world closer together. Through our family of apps and services, we're building a different kind of company that connects billions of people around the world, gives them ways to share what matters most to them, and helps bring people closer together. Whether we're creating new products or helping a small business expand its reach, people at Facebook are builders at heart. Our global teams are constantly iterating, solving problems, and working together to empower people around the world to build community and connect in meaningful ways. Together, we can help people build stronger communities — we're just getting started.

Summary:

Community Operations' mission is to build and maintain the world's engagement and trust in Facebook. We are seeking an experienced Administrative Assistant to support 2-3 Directors to help Facebook build safe and inclusive community. We're looking for this person to be a dedicated partner, leader and self-starter in our fast paced, ever changing international environment. Balancing a high pace workload, making thoughtful judgement calls and prioritizing ruthlessly will be crucial in this position - and it's sure to offer an exciting, challenging, work environment. This role is a full-time position based in Dublin, Ireland.

Required Skills:

  1. Diary management: Extensive diary management, including organising internal and external meetings across multiple time zones & locations for up to three directors

  2. Ownership of all travel bookings and expense records

  3. Financial administration, e.g. processing POs & invoices

  4. Ensure email lists, org charts and other administrative systems are maintained and current

  5. Assist with internal team off-sites and constantly searching for new and exciting ways to strengthen team culture

  6. Ability to move quickly and happy to work in a fast moving environment

  7. General office duties as needed

  8. Act as a strong liaison to other departments.

Minimum Qualifications:

  1. Incredibly organized and detail-oriented

  2. Good planning and prioritization skills

  3. Strong communication skills

  4. Great people managing skills

  5. Strong scheduling and travel coordination skills

  6. Thrive in a fast-paced atmosphere

  7. Ability to hit the ground running and take charge of the position

  8. Proactive and self-directed with an ability to take direction

  9. Passionate about Facebook

  10. Must be flexible and able to quickly react to last minute changes

  11. Ability to effectively interact and build relationships with all levels of the organization.

Industry: Internet