Facebook Administrative Assistant, Community Operations in Dublin, Ireland
Facebook's mission is to give people the power to build community and bring the world closer together. Through our family of apps and services, we're building a different kind of company that connects billions of people around the world, gives them ways to share what matters most to them, and helps bring people closer together. Whether we're creating new products or helping a small business expand its reach, people at Facebook are builders at heart. Our global teams are constantly iterating, solving problems, and working together to empower people around the world to build community and connect in meaningful ways. Together, we can help people build stronger communities — we're just getting started.
Community Operations' mission is to build and maintain the world's engagement and trust in Facebook. We are seeking an experienced Administrative Assistant to support 2-3 Directors to help Facebook build safe and inclusive community. We're looking for this person to be a dedicated partner, leader and self-starter in our fast paced, ever changing international environment. Balancing a high pace workload, making thoughtful judgement calls and prioritizing ruthlessly will be crucial in this position - and it's sure to offer an exciting, challenging, work environment. This role is a full-time position based in Dublin, Ireland.
Diary management: Extensive diary management, including organising internal and external meetings across multiple time zones & locations for up to three directors
Ownership of all travel bookings and expense records
Financial administration, e.g. processing POs & invoices
Ensure email lists, org charts and other administrative systems are maintained and current
Assist with internal team off-sites and constantly searching for new and exciting ways to strengthen team culture
Ability to move quickly and happy to work in a fast moving environment
General office duties as needed
Act as a strong liaison to other departments.
Incredibly organized and detail-oriented
Good planning and prioritization skills
Strong communication skills
Great people managing skills
Strong scheduling and travel coordination skills
Thrive in a fast-paced atmosphere
Ability to hit the ground running and take charge of the position
Proactive and self-directed with an ability to take direction
Passionate about Facebook
Must be flexible and able to quickly react to last minute changes
Ability to effectively interact and build relationships with all levels of the organization.