Facebook Team Administrative Assistant- Warsaw in Warsaw, Poland

Facebook was built to help people connect and share, and over the last decade our tools have played a critical part in changing how people around the world communicate with one another. With over a billion people using the service and more than fifty offices around the globe, a career at Facebook offers countless ways to make an impact in a fast growing organization.

Facebook is seeking an experienced Administrative Assistant for our Warsaw office. This is a full- time role in our Global Sales team. We’re looking for an efficient, self-starter with an ability to operate effectively in a fast paced, ever-changing environment. Moreover, the ideal candidate will be pro-active, have strong networking and relationship building skills and will possess a curiosity to learn, develop new skills and and take on new challenges. Aside from providing executive and team administrative support, the successful candidate will also help support the day to day business function on tasks such as event planning, assisting with networking activities, preparing material for events, and support co-operation between many cross-functional teams and external partners in multiple global locations. The ability to cope in an incredibly fast paced environment with a variety of personalities is essential as well as being able to adapt to Facebook's working culture with its many different methods of internal communication. You will be efficient, flexible, self-motivated; passionate about Facebook's mission and willing to get stuck in and embrace the multiple facets of the role.

Required Skills:

  1. Organising and maintaining busy calendars, scheduling internal and external appointments for senior leaders

  2. Communicating with internal and external partners, while exhibiting the highest degree of professionalism, courtesy and diplomacy 

  3. Managing expenses and arranging complex travel itineraries

  4. Organising cross-team communications, including coordinating with team members on development of regular reports for internal publication 

  5. Organisation and logistical management of cross-functional events 

  6. Welcoming and looking after itineraries for visiting senior executives 

  7. Liaise with internal/external comms teams as well as event organisers for speaking engagements 

  8. Organizing team swag and planning offsite events 

  9. Coordinate/support employee on-boarding processes  

    1. Assist in the preparation of presentation or meeting materials  

    2. Ensure email groups, aliases, org charts and other administrative systems are maintained and current 

    3. Special or other ad-hoc projects as required

Minimum Qualifications:

  1. Experience of working with cross-functional and global teams with proven ability to support multiple managers, teams and their priorities 

  2. Exceptional communication and diplomacy skills

  3. Excellent IT skills and experience, in particular Microsoft Outlook, word, excel etc

  4. Excellent planning, organisational and time-management skills

  5. Ability to work under pressure on own initiative and to tight deadline

  6. Flexibility and adaptability to juggle a range of different tasks 

  7. High-level of attention to detail and accuracy 

  8. Strong team building and networking skills 

  9. Must be a self-starter and adaptable to a dynamic environment 

  10. Must be able to handle confidential information discretely 

Preferred Qualifications:

  1. A third level qualification is desirable

Industry: Internet