Facebook Administrative Assistant, Sales Planning & Operations in Singapore

Intro:

Facebook's mission is to give people the power to share, and make the world more open and connected. Through our growing family of apps and services, we're building a different kind of company that helps billions of people around the world connect and share what matters most to them. Whether we're creating new products or helping a small business expand its reach, people at Facebook are builders at heart. Our global teams are constantly iterating, solving problems, and working together to make the world more open and accessible. Connecting the world takes every one of us—and we're just getting started.

Summary:

The Administrative Assistant for the Sales Planning & Operations team will be a masterful problem-solver, have exceptional communication and organizational skills, and be resourceful in building relationships across the larger Facebook ecosystem. The ideal candidate will manage calendars, prep for executive presentations and meetings, and execute and plan internal communications. The Administrative Assistant reports to the APAC Head of Business Integrity. This position is located in our Singapore office.

Required Skills:

  1. Support multiple Directors in calendar management, travel logistics and expense claims

  2. Serve as a representative in planning, strategy and cross-functional meetings and events

  3. Assist in the accomplishment of Company and departmental annual objectives

  4. Review, update and manage schedule for assigned executives

  5. Ensure the timely preparation and delivery of all briefing of information for all meetings

  6. Build cross-functional relationships between departments

  7. Organize team off-sites and office events

  8. Schedule team meetings, set up venues, and take minutes

  9. General office duties and ad hoc projects as required

  10. Exhibit highest degree of professionalism, courtesy and diplomacy

  11. Exercise absolute discretion at all times

Minimum Qualifications:

  1. Considerable experience as an Executive Assistant to a C-level or Director level individual

  2. Ability to interact with Senior Level Executives in a professional manner

  3. Warm, outgoing personality to cultivate team culture

  4. Strong scheduling and calendar prioritization skills

  5. Excellent computer skills, including Microsoft Office (especially Outlook)

  6. Ability to build presentations in PowerPoint or Keynote and compile clear and concise briefing materials

  7. A persuasive and credible communicator who can earn the trust of colleagues and senior management and work effectively with people at all levels both inside and outside of Facebook

  8. Ability to shift priorities quickly and act proactively, while maintaining operational efficiency

  9. Strong project management, decision-making, and problem-solving skills

  10. Proven track record handling highly confidential information

  11. Excellent verbal and written communication skills.

Industry: Internet