Facebook Site Coordinator in Odense, Denmark
Facebook's mission is to give people the power to build community and bring the world closer together. Through our family of apps and services, we're building a different kind of company that connects billions of people around the world, gives them ways to share what matters most to them, and helps bring people closer together. Whether we're creating new products or helping a small business expand its reach, people at Facebook are builders at heart. Our global teams are constantly iterating, solving problems, and working together to empower people around the world to build community and connect in meaningful ways. Together, we can help people build stronger communities — we're just getting started.
Facebook was built to help people connect and share, and over the last decade our tools have played a critical part in changing how people around the world communicate with one another. With over a billion people using the service and more than fifty offices around the globe, a career at Facebook offers countless ways to make an impact in a fast growing organization. The Site Coordinator reports to the Site Manager, but works very closely with all teams and managers onsite to ensure all facets of the day-to-day operational needs of the data center site and teams are met. This is a full time opportunity in our brand new Odense, Data Center.
Communicate and escalate any issues related to the support functions mentioned above
Support site specific special projects and centrally managed developed projects
Support and coordinate site tours and visits where applicable
Support site development with the DC teams
Other duties as required by the Site Manager, and other managers and teams, as agreed onsite Community
Serve as the point of contact for all community related activities
Coordinate, implement, and administer the community grants program for your area
Maintain relationships with local schools, chamber of commerce, and others
Track and report on all community outreach budgets and projects
Coordinate community outreach opportunities for your DC team Vendor Management
Assist in management of the culinary and micro kitchen teams.
Assist in management, as needed, of various other contractors (for example: cleaning team, laundry, landscaping and snow removal, etc.)
Identify with Supply Chain Operations (SCO) and track non-critical vendor KPIs Procurement
Oversight and ordering of all office supplies.
Work directly with the Help Desk to maintain the IT ordering and inventory.
Work directly with corporate Procurement Operations to on board and order from various vendors used at the Data Center
Reconcile charges from various expense accounts Activities
Responsible for all employee on and off site events
Work directly with the Global Events team on corporate planned events
Support and schedule onsite professional training classes
Support the DC manager with community events and media appearances, as needed. Office Support & Management
Insure the organization and cleanliness of the data center
Perform weekly checks of all conference rooms and stock supplies as needed
Support set-up, moves, and configuration changes & providing misc. supplies as needed.
Maintain onsite contact lists
Support and maintain the printers/plotters onsite. Budgeting
Track Community outreach budget and projects
Track and support satisfaction budget
Track/Action Open (Blanket) PO’s in conjunction with SCO
3+ years working in an administrative function required
Project management experience is required
Event planning experience is required
Knowledge of accounting, data and administrative practices and procedures
Knowledge of business and management principles
Excellent planning, organizing and time management skills
Ability to work independently as well as collaboratively
Proficiency in MS Office suite (specifically Excel, PowerPoint and Word)
Clear and effective communication and strong interpersonal skills
High-level of attention to detail and accuracy
Strong team building skills
Must be a self-starter and adaptable to a dynamic environment
Must be able to handle confidential information discretely