Facebook Administrative Assistant, Global Business Marketing in New York, New York


Facebook's mission is to give people the power to build community and bring the world closer together. Through our family of apps and services, we're building a different kind of company that connects billions of people around the world, gives them ways to share what matters most to them, and helps bring people closer together. Whether we're creating new products or helping a small business expand its reach, people at Facebook are builders at heart. Our global teams are constantly iterating, solving problems, and working together to empower people around the world to build community and connect in meaningful ways. Together, we can help people build stronger communities — we're just getting started.


Facebook is seeking an experienced Administrative Assistant to support 2-3 Directors on our Facebook Business Marketing team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Facebook and Instagram ecosystem. This position is full-time and located in New York, NY.

Required Skills:

  1. Perform administrative tasks including: complex calendar management for internal and external meetings, manage heavy domestic and International travel arrangements, and complete expense reports

  2. Manage team meeting schedule, structure, agenda and follow-up

  3. Handle tasks associated with various projects and programs supported by the team

  4. Project manage all logistics for team off-sites

  5. Assist in the preparation of presentations and speaking engagements

  6. Build cross-functional relationships with key partners in other departments

  7. General office duties as needed

Minimum Qualifications:

  1. 4+ years of experience providing administrative support to 1 or more executives

  2. 4+ years of experience coordinating travel logistics on behalf of 1 or more executives (both domestic and international)

  3. 4+ years of calendar management and expense report management for 1 or more executives

  4. Experience planning events

  5. Experience prioritizing multiple projects

  6. Experience with Microsoft Office

  7. Experience with space planning and management

Preferred Qualifications:

  1. BA/BS

Industry: Internet

Equal Opportunity: As part of our dedication to the diversity of our workforce, Facebook is committed to Equal Employment Opportunity without regard for race, color, national origin, ethnicity, gender, protected veteran status, disability, sexual orientation, gender identity, or religion. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at accommodations-ext@fb.com or you may call us at 1+650-308-7837.