Facebook Administrative Assistant, Instagram in Menlo Park, California
Facebook was built to help people connect and share, and over the last decade our tools have played a critical part in changing how people around the world communicate with one another. With over a billion people using the service and more than fifty offices around the globe, a career at Facebook offers countless ways to make an impact in a fast growing organization.
Facebook is seeking an experienced Administrative Assistant to support 3 Directors on our Instagram and Facebook Business Marketing teams. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Facebook and Instagram ecosystem. This position is full-time and located in Menlo Park, California at Facebook headquarters.
Perform administrative tasks including: complex calendar management for internal and external meetings, manage heavy domestic and International travel arrangements, and complete expense reports
Manage team meeting schedule, structure, agenda and follow-up
Handle tasks associated with various projects and programs supported by the team
Project manage all logistics for team off-sites
Assist in the preparation of presentations and speaking engagements
Build cross-functional relationships with key partners in other departments
Assist with large scale marketing events for external clients and partners
4+ years of administrative experience including support of a VP or C-level executive
4+ years of experience coordinating travel logistics on behalf of 3 or more executives
4+ years of calendar management and expense report management for 3 or more executives
Experience in Microsoft Office Suite, with experience in PPT and Excel
Experience in event planning
Equal Opportunity: As part of our dedication to the diversity of our workforce, Facebook is committed to Equal Employment Opportunity without regard for race, color, national origin, ethnicity, gender, protected veteran status, disability, sexual orientation, gender identity, or religion. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at email@example.com or you may call us at 1+650-308-7837.