Facebook Executive Assistant- London in London, United Kingdom

Intro:
Facebook's mission is to give people the power to share, and make the world more open and connected. Through our growing family of apps and services, we're building a different kind of company that helps billions of people around the world connect and share what matters most to them. Whether we're creating new products or helping a small business expand its reach, people at Facebook are builders at heart. Our global teams are constantly iterating, solving problems, and working together to make the world more open and accessible. Connecting the world takes every one of us—and we're just getting started.

Summary:
Facebook is seeking an experienced Administrative Assistant for our London office. This is a full- time role in our Global Agency team supporting two directors. We’re looking for an efficient, self-starter with an ability to operate effectively in a fast paced, ever-changing environment. This role will also act as a cultural ambassador who can help support the wider organisation in London, and support co-operation between many cross-functional teams and external partners in multiple global locations. The ability to cope in an incredibly fast paced environment with a variety of personalities is essential as well as being able to adapt to Facebook's working culture with its many different methods of internal communication. You will be efficient, flexible, self-motivated; passionate about Facebook's mission and willing to get stuck in and embrace the multiple facets of the role.

Required Skills:

  1. Organising and maintaining busy calendars, scheduling internal and external appointments for senior leaders

  2. Communicating with internal and external partners, while exhibiting the highest degree of professionalism, courtesy and diplomacy 

  3. Managing expenses and arranging complex travel itineraries

  4. Organising cross-team communications, including coordinating with team members on development of regular reports for internal publication 

  5. Organisation and logistical management of cross-functional events 

  6. Welcoming and looking after itineraries for visiting senior executives 

  7. Liaise with internal/external comms teams as well as event organisers for speaking engagements 

  8. Organizing team swag and planning offsite events 

  9. Coordinate/support employee onboarding processes  

    1. Assist in the preparation of presentation or meeting materials  

    2. Ensure email groups, aliases, org charts and other administrative systems are maintained and current 

    3. Special or other ad-hoc projects as required

Minimum Qualifications:

  1. Experience of working with cross-functional and global teams with proven ability to support multiple managers and their priorities 

  2. Exceptional communication and diplomacy skills

  3. Excellent knowledge current IT systems - particularly Outlook, Concur, Oracle

  4. Excellent planning, organisational and time-management skills

  5. Ability to work under pressure on own initiative and to tight deadline

  6. Flexibility and adaptability to juggle a range of different tasks 

  7. High-level of attention to detail and accuracy 

  8. Strong team building skills 

  9. Must be a self-starter and adaptable to a dynamic environment 

  10. Must be able to handle confidential information discretely 

  11. A third level qualification is desirable

Preferred Qualifications:

  1. Experience in event management is an advantage

Industry: Internet